- Have A Focused, Effective and
- by Wendy Hearn, Coach
It's the start of your day and
you've got a lot to get done. You're thinking about all these
things and they're whizzing around in your mind. You may well
be feeling under pressure because there's so much and wondering
how you'll ever do it all. The temptation is to think that you
just need to get started now and plough headfirst into your day.
This may achieve what you want, but is more likely to be ineffective
and your actions are scattered instead of focused.
Your mind will be preoccupied
with everything else you need to do instead of being free and
in the moment to concentrate on the particular task you're doing.
Instead of this, I invite you to stop and take just 5 minutes
to gather your thoughts and see a clear way forward for your
day. A way for your day to be focused, effective and productive.
This is what you want for your day, isn't it?
If so, here are the steps you
need to consider.
1. Write everything down: Instead of leaving everything in your
mind, put it down on paper so that you can clearly see what you're
facing. While it's in your mind continually running around it
will seem to be much more than when it's out on paper.
2. Choose your priorities: Looking at all the items, choose the
one's for today that are important to you. These are the tasks
that are chosen in alignment with your vision and values.
3. Remove future steps: Some of the tasks on your list may be
steps that require something else to be done first. If so, ensure
that you've identified the first step to take and move the other
steps back to their individual projects.
4. Choose a manageable step: For the items that you've written down,
which of these are larger tasks, the projects that are not going
to be completed today? Define what the one step is that you're
going to take today to move this project forward effectively
and only have this one step included in your plan for the day.
5. Say no and delegate: You've heard this plenty of times and
the acid test is are you actually doing it? Perhaps you're stuck
in thinking that you're doing it enough or have good reasons
for not doing it. However much you justify these thoughts to
yourself, remember who you're cheating. You need to move from
all the thinking that's going on in your head to your heart and
really connect with yourself to see what if anything is stopping
you from saying no and delegating
6. Choose your achievements
for the day: By now your
list of tasks for the day will be reduced, although there could
still be way too much. You probably think that you can get it
all done. But first stop and ask yourself how often do you get
to the end of a day having achieved what you wanted and feeling
good about yourself. Chances are for most people this doesn't
happen and they get to the end of their day acutely aware of
all that they haven't done. If this is you, then I invite you
to choose tasks and action steps that you know you will comfortably
achieve in the day so that you're not facing a never-ending list.
If you complete all your tasks for the day and still have free
time then you can choose one more task or action step.
7. Ask yourself powerful questions: Instead of using statements that keep
you stuck such as "I don't know what my priorities are"
or "There's nothing I can delegate or say No to", ask
yourself powerful questions that open up possibilities. Questions
If I knew what my priorities
are, what would they be?
If I knew what to say No to or
delegate, what would they be?
What specific step do I need
to take towards a particular project?
What will it take to only choose
tasks and action steps that I know I have time for today?
Quiet your mind, ask the question
and be willing to listen to and act on your answer.
8. Shift who you're being
as a person: Being comes
before doing, although most people operate the other way round.
You first need to be the person who is . . . organised, focused
on priorities, delegates etc. From who you're being is where
you determine what you need to do. So, at anytime during your
day if you feel yourself slipping, stop and ask yourself who
do you need to be? From defining who you need to be,
you'll naturally see what you need to do.
9. Schedule time for yourself: You are a priority and as such you need
to ensure there's time in your day for you to do whatever feels
good for you, and leaves you feeling refreshed, energised and
10. Have fun, keep playing
Keep all of this fun and light-hearted. When you find a way to
approach all that you do with this intention you'll find everything
much easier. Keep playing and experimenting with all of these
ideas so that you find what works for you as the unique individual
that you are.
What I want for you is to be
focused, effective and productive every day.